Current EMPLOYMENT opportunities

Job Description: Part-Time Rentals Coordinator

 

Position Overview:
We are seeking a dynamic and organized Part-Time Rentals Coordinator to join our
team at Riverside Arts Center. The Part-Time Rentals Coordinator will be responsible
for efficiently managing the rental process in our spaces (i.e. artist studios, dance
studios, performance spaces, galleries, classrooms, meeting rooms), ensuring rentals
complement RAC programs, providing excellent customer service, and ensuring a
seamless experience for renters. This position offers the opportunity to contribute to
our vibrant arts community while maintaining a flexible work schedule of 20-25
hours per week.

 

Responsibilities:
Rental Management: Handle the end-to-end process of studio and venue rentals,
including inquiries, scheduling, contracts, invoicing, and post-event follow-up.
Client Relations: Serve as the main point of contact for rental clients, responding to
inquiries promptly and professionally, and addressing their needs and concerns.
Booking Coordination: Assist in scheduling rental bookings based on availability,
coordinating space allocation and resource management.

Contractual Agreements: Assist in preparing and distributing rental agreements,
collecting necessary documentation and payments.

Event Support: Provide occasional on-site support during rental events, liaising with
clients, staff, and vendors to ensure smooth operations.

Database Management: Maintain accurate records of rental inquiries, bookings,
contracts, and client information.

Marketing Support: Collaborate with the marketing team to promote rental spaces,
assist in developing marketing materials, and identify opportunities to attract new
clients.

Feedback Collection: Help gather feedback from renters to improve our rental
services and spaces.

 

Qualifications:
● Bachelor’s degree or equivalent experience in arts administration, hospitality
management, business, or related field.
● Previous experience in event coordination, venue management, customer
service, or related roles.
● Strong organizational skills with exceptional attention to detail.
● Excellent communication skills, both written and verbal.
● Proficiency in using office Google Suite, Quickbooks, Square, and Amilia
preferred.
● Customer-focused mindset with the ability to handle diverse clientele.
● Ability to manage multiple tasks simultaneously and prioritize effectively.
● Flexibility to work evenings and weekends as required by rental schedules.
● Knowledge of arts and culture, and an appreciation for the creative
community.

 

Benefits:
● $18 hourly wage
● Flexible part-time schedule of 20-25 hours per week.
● Professional development opportunities within the arts and events industry.
● Access to artistic and cultural events hosted at the art center.

 

If you are a passionate, organized, and dedicated individual with a knack for
coordinating events and fostering positive client relationships, we invite you to apply
for the Part-Time Rentals Coordinator position at Riverside Arts Center.

 

Riverside Arts Center is an equal opportunity employer and does not discriminate on
the basis of race, color, religion, sex, sexual orientation, gender identity, national
origin, age, genetic information, disability, or any other legally protected status. We
are committed to creating a diverse and inclusive workplace that welcomes and
values individuals from all backgrounds and walks of life. We actively encourage
candidates from marginalized communities to apply and believe that diversity of
thought, perspective, and experience is essential to our success. Your unique talents
and perspectives will be embraced and celebrated here, and we look forward to
considering your application.

Submit your resume and a cover letter outlining your relevant experience and
explaining your interest in this role to RAC Executive Director, Liz Warren at
elizabeth@riversidearts.org.

Join our team and contribute to providing enriching
arts experiences for our community!